Inventory & Property Associate II

Augusta, Maine, United States | Office of Information Technology | Full-time


Office of Information Technology (MaineIT)

Inventory & Property Associate II – Client Technologies


OPENS: September 22, 2022

CLOSING: October 07, 2022



The Department of Administrative and Financial Services (DAFS) Office of Information Technology (MaineIT) provides information technology support to over 13,000 employees.  MaineIT oversees large scale enterprise applications that support the critical and diverse business needs of the State of Maine and its agencies.


MaineIT is seeking a highly talented individual who will represent our C.A.R.E. values in all that they do.  At MaineIT we:  

  • Practice Customer-focus, ensuring that our customers are heard, and their needs are met.
  • Hold ourselves to a high level of Accountability by being transparent with our stakeholders.
  • Maintain an effective level of Responsiveness by providing timely updates in a proactive manner.
  • Strive to provide Empathy driven, people-focused services by applying emotional intelligence skills and behaviors.



This is a classification in the Inventory & Property Management Job Family. Positions in this job family perform inventory and property management actions related to ordering, procuring, storing, distributing, and/or disposing of inventory and/or property.  This job family is distinguished by its role in managing public property.  This is complex inventory and property management support services requiring a solid knowledge of inventory and property management principles and techniques. Positions in this classification provide office and administrative support work involving the examination, procurement, display, promotion, sale, and/or distribution of public wares and/or property. Responsibilities require independent decision-making on the appropriate processes to follow, information to process, and actions to take in accordance with standard procedures. This position is located in Augusta and reports to Client Technology Services.



  • Verify billing for MaineIT leased computers.
  • Communicate and schedule time with user to correct billing information for computers.
  • Assist with verifying billing disputes on leased computes.
  • Complete Consumer code changes.
  • Communicate with Vendors based on Master Agreements.
  • Manage and Audit access to Ordering Systems.
  • Track, update and communicate estimated shipping times.
  • Merchandise, tag, and price inventory within Computerized Inventory System.
  • Assign quote, bid, and purchase order numbers, and add bid quotations by separate costs.



  • Ability to drive car or light delivery truck may be required.
  • Ability to perform work requiring lifting and/or physical exertion may be required.
  • Ability to interpret Master Agreements.
  • Knowledge of inventory methods and practices.
  • Knowledge of purchasing principles and practices.
  • Knowledge of spelling, punctuation, grammar, and business English.
  • Ability to query for information.
  • Ability to make intermediate mathematical calculations.
  • Knowledge and ability to use Microsoft Excel.
  • Knowledge and ability to use Microsoft Outlook.
  • Ability to type varied routine business correspondence from draft or original source documents to revised or final form.
  • Ability to organize computerized and/or manual files.
  • Ability to repair, service, clean, and/or maintain applicable equipment as required.
  • Ability to effectively resolve problems.
  • Ability to exercise good judgment in appraising situations and making decisions/recommendations.



(Entry level knowledges, skills, and/or abilities may be acquired through, BUT ARE NOT LIMITED TO the following coursework/training and/or experience.)

Training, education or experience in office and administrative support work that demonstrates 1) competency in applying a solid knowledge of inventory and property management principles and practices to perform complex work in procuring or selling public wares or property and 2) the ability to use independent decision making on the appropriate processes to follow, information to process and actions to take in accordance with standard procedures.

All positions in this classification assume the qualifications of: Inventory and Property Assistant and Inventory and Property Associate I.




Interested applicants need to apply online by selecting the "Apply for this opening" button along with uploading a cover letter and current resume.


Resume’ and Cover Letter must be submitted in order to be considered for an interview.   Application deadline: October 06, 2022


All current MaineIT Job postings can be found here: « Openings at State of Maine Office of Information Technology



JOB CLASS CODE: 6532 POSITION: 015100241 PAY GRADE: 14 - ($33,904.00 - $46,924.80/yr.)



  • Work-Life Balance – Rest is essential. Take time for yourself using 13 paid holidays12 days of sick leave, and 3+ weeks of vacation leave Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave. 
  • Health Insurance Coverage– The State of Maine pays 85%-100% of employee-only premiums ($10,996.70-$12,937.34 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.   
  • Health Insurance Premium Credit– Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements.  
  • Dental Insurance– The State of Maine pays 100% of employee-only dental premiums ($379.60 annual value).  
  • Retirement Plan– The State of Maine contributes 13.16% of pay to the Maine Public Employees Retirement System (MainePERS), on behalf of the employee.   
  • Gym Membership Reimbursement– Improve overall health with regular exercise and receive up to $40 per month to offset this expense.  
  • Health and Dependent Care Flexible Spending Accounts– Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses.  
  • Public Service Student Loan Forgiveness– The State of Maine is a qualified employer for this federal program. For more information, visit the Federal Student Aid office.  
  • Living Resources Program – Navigate challenging work and life situations with our employee assistance program. 
  • Parental leaveis one of the most important benefits for any working parent. All employees who are welcoming a child—including fathers and adoptive parents—receive four weeks of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act.   
  • Voluntary Deferred Compensation– Save additional pre-tax funds for retirement in a MaineSaves 457(b) account through payroll deductions.  
  • Learn aboutadditional wellness benefits for State employees from the Office of Employee Health and Wellness.  


*Maine State Government is an Equal Opportunity employer.  We celebrate diversity and are  committed to creating an inclusive environment for all employees. We provide reasonable accommodations to qualified individuals with disabilities upon request.